2025 AGM Documents
The Annual General Meeting of the Stirling Community Theatre will be at 7.30pm on Sunday 3 March 2022.
This page contains the following documents:
1. Agenda
2. 2024 SCT AGM Minutes
3. Annual Report - President
4. Finacial Report - Treasurer
5. Nominations received for election to the SCT committee
Please email secretary@sct.org.au if you wish to receive a printable copy of these documents.
1. Agenda
ANNUAL GENERAL MEETINGSunday 16 March 2025 – 6.30pmStirling Community Theatre, Avenue Rd. StirlingAgenda (to be confirmed)
1. Welcome 2. Present/Apologies 3. Confirmation of 2024 AGM Minutes. 4. To receive the Annual Report on activities from the President 5. To receive the Financial Report from the Treasurer 6. To vote on motions (As at 08/02, none submitted) 7. Election of Officers for 2025/2026 year. a. President b. Vice President c. Treasurer d. Secretary e. Ordinary Committee Members (maximum 6 positions) 8. Close
1. Welcome 2. Present/Apologies 3. Confirmation of 2024 AGM Minutes. 4. To receive the Annual Report on activities from the President 5. To receive the Financial Report from the Treasurer 6. To vote on motions (As at 08/02, none submitted) 7. Election of Officers for 2025/2026 year. a. President b. Vice President c. Treasurer d. Secretary e. Ordinary Committee Members (maximum 6 positions) 8. Close
2. 2024 SCT AGM Minutes
ANNUAL GENERAL MEETINGSunday 3 March 2024 – 7.30pmStirling Community Theatre, Avenue Rd. StirlingMinutes
1. Call to order:
Mark Anolak called the meeting to order at 7.30pm and delivered Acknowledgment of Country.
2. Attendance: SCT Members - Mark Anolak, Kate Anolak, Ken Mason, Di Mason, Ben Stefanoff, Erik Strauts, Bronwyn Chapple, Andrew van der Wolff, Tania Thorne (phone), Tim Williams, Carole Dunstan
HMC - Teilah Cannon HYT - Jon Eckert SP - John Graham
Apologies: Apologies: Vanessa Redmond, Malcolm Horton, Vicki Burrett, Kevin Burrett, Denis Noble, Vee Noble 3. To confirm the minutes from the last AGM: Moved: Mark Anolak 2nd: Tania Thorne . Against: Abstain: Approved: Y - all voted 4. To receive the Annual Report on activities from the President: Mark Anolak asked if there were any questions or comments Moved: Mark Anolak 2nd: Ben Stefanoff Against Abstain Approved: Y - all voted 5. To receive the Financial Report from the Treasurer: Erik Strauts spoke to his report. Erik reported the books have been audited and all is fine. No questions from the floor. Moved: Erik Strauts 2nd: John Graham . Against: Abstain: Approved: Y - all voted 6. To vote on motions: That the paragraph 6.2.e of the SCT Constitution be removed in its entirety Proposed by Erik Strauts Seconded by Mark Anolak This paragraph states "Nominations to the position of President shall be restricted to persons who have served at least one (1) full term as an officer of The Association within the previous five years". While this requirement is certainly desirable, it does significantly limit the ability to fill the President position.
Erik spoke to his motion Ken Mason agreed that is onerous in this day and age to not have this removed. It is too hard to find volunteers without creating limitations. No other comments. Moved: Mark Anolak 2nd: Ben Stefanoff . Against Abstain Approved: Y - all vote 7. To elect Office Bearers and Committee Members for 2024/2025 year: Mark Anolak vacated the chair and Malcolm Horton presided as Returning Officer and declared all positions vacant. a. President: Nomination - Jon Eckert (nominated by Bronwyn Chapple) Elected unopposed b. Vice President: Nomination - Di Mason (nominated by Tania Thorne) Elected unopposed c. Treasurer: Nomination - Erik Strauts (nominated by Ben Stefanoff) Elected unopposed d. Secretary: Nomination - Vanessa Redmond (nominated by Di Mason) Elected unopposed e. Arts Members (maximum 6 positions) No nominations were received or came from the floor Mark Anolak asked the incoming committee to fill these positions. Mark Anolak advised he will stay on as ex-officio until the new office bearers are signed on as signatories with the SCT bank accounts for normal operational expenditure. Mark thanked every one and handed the meeting to the new elected president, Jon Eckert Jon Eckert spoke to the floor about his desire to keep SCT thriving as it moves forward and is hoping to speak to each member group over the coming weeks. John Graham expressed his thanks to Mark Anolak and Ben Stefanoff for their rolls and input over the past few years. Jon Eckert also thanked Mark and Ben and thanked Erik Strauts for staying on. Malcolm welcomed the new SCT committee and handed the chair back to Mark Anolak. Mark thanked everyone for re-standing. Mark wanted to mention that it is important that the SCT keeps going and manages the venue. 8. Close: 7.45pm
Apologies: Apologies: Vanessa Redmond, Malcolm Horton, Vicki Burrett, Kevin Burrett, Denis Noble, Vee Noble 3. To confirm the minutes from the last AGM: Moved: Mark Anolak 2nd: Tania Thorne . Against: Abstain: Approved: Y - all voted 4. To receive the Annual Report on activities from the President: Mark Anolak asked if there were any questions or comments Moved: Mark Anolak 2nd: Ben Stefanoff Against Abstain Approved: Y - all voted 5. To receive the Financial Report from the Treasurer: Erik Strauts spoke to his report. Erik reported the books have been audited and all is fine. No questions from the floor. Moved: Erik Strauts 2nd: John Graham . Against: Abstain: Approved: Y - all voted 6. To vote on motions: That the paragraph 6.2.e of the SCT Constitution be removed in its entirety Proposed by Erik Strauts Seconded by Mark Anolak This paragraph states "Nominations to the position of President shall be restricted to persons who have served at least one (1) full term as an officer of The Association within the previous five years". While this requirement is certainly desirable, it does significantly limit the ability to fill the President position.
Erik spoke to his motion Ken Mason agreed that is onerous in this day and age to not have this removed. It is too hard to find volunteers without creating limitations. No other comments. Moved: Mark Anolak 2nd: Ben Stefanoff . Against Abstain Approved: Y - all vote 7. To elect Office Bearers and Committee Members for 2024/2025 year: Mark Anolak vacated the chair and Malcolm Horton presided as Returning Officer and declared all positions vacant. a. President: Nomination - Jon Eckert (nominated by Bronwyn Chapple) Elected unopposed b. Vice President: Nomination - Di Mason (nominated by Tania Thorne) Elected unopposed c. Treasurer: Nomination - Erik Strauts (nominated by Ben Stefanoff) Elected unopposed d. Secretary: Nomination - Vanessa Redmond (nominated by Di Mason) Elected unopposed e. Arts Members (maximum 6 positions) No nominations were received or came from the floor Mark Anolak asked the incoming committee to fill these positions. Mark Anolak advised he will stay on as ex-officio until the new office bearers are signed on as signatories with the SCT bank accounts for normal operational expenditure. Mark thanked every one and handed the meeting to the new elected president, Jon Eckert Jon Eckert spoke to the floor about his desire to keep SCT thriving as it moves forward and is hoping to speak to each member group over the coming weeks. John Graham expressed his thanks to Mark Anolak and Ben Stefanoff for their rolls and input over the past few years. Jon Eckert also thanked Mark and Ben and thanked Erik Strauts for staying on. Malcolm welcomed the new SCT committee and handed the chair back to Mark Anolak. Mark thanked everyone for re-standing. Mark wanted to mention that it is important that the SCT keeps going and manages the venue. 8. Close: 7.45pm
3. Annual Report - SCT President
Stirling Community TheatreI present this report to the members on the activities of the Stirling Community Theatre over the past year.
President’s AddressAs I complete my first term as President, I have embraced the challenges and rewards of leading this incredible community. It has been a learning experience, and I deeply appreciate the patience and support of our members as I have adapted to this role. This year, our primary focus has been ensuring the theatre’s continued operation andfostering an inclusive environment for all groups involved. We have implemented small but meaningful improvements to enhance the experience for performers, volunteers, andaudiences alike.
Committee and Volunteer EngagementI would like to acknowledge and congratulate all committee members for their dedication. It is heartening to see growing interest in committee participation—something rare in volunteer-based organizations. A particularly exciting development has been the involvement of younger members, ensuring a vibrant future for the theatre.
A special thank you to:* Tim Williams, Bronwyn Chapel, and Roger Chapel for their hands-on contributions in maintaining and improving theatre operations.* Di Mason, Erik Straus, and Mark Anolak for their behind-the-scenes efforts in administration and community outreach, ensuring the theatre remains a valued part of our local cultural landscape.
Theatre Usage and PerformancesDespite the absence of external hirers, our principal and associate members have ensured that the theatre remains active. Over the past 12 months, we have successfully staged productionsnearly every month, many of which sold out. The theatre has also been utilized almost daily for rehearsals, workshops, and classes, demonstrating its importance as a hub for local arts and culture.
Infrastructure and Facilities ImprovementsWe have undertaken several infrastructure upgrades to enhance the theatre’s functionality and comfort, including:* The installation of a glass fridge at the front of house to support drink sales for various groups.* Replacement of air conditioning units in both the ballet room and the meeting room. * Planning for a new air conditioning system to provide better climate control year-round. * A deep cleaning of all bathroom facilities, alongside the organization of new toilet infrastructure to improve amenities for patrons and performers. Liaison with Adelaide Hills CouncilWe continue discussions with the Adelaide Hills Council regarding a new lease agreement for the building, though progress has been slower than anticipated. We remain hopeful thatthis matter will be finalized in the coming year.Additionally, we have proposed the installation of an light outside the theatre to illuminate the banner showcasing upcoming performances to passersby. Due to the heritage status of thebuilding, this process has been more complex, but we remain committed to finding a solution. Looking AheadThe future of the Stirling Community Theatre looks bright. Our growing community of passionate members, combined with ongoing infrastructure improvements and increasedaudience engagement, ensures that the theatre will continue to thrive. I look forward to working with all of you in the year ahead to make our theatre an even more vibrant andwelcoming space for performers and patrons alike. Thank you all for your continued support and dedication.Jon EckertSCT President
Infrastructure and Facilities ImprovementsWe have undertaken several infrastructure upgrades to enhance the theatre’s functionality and comfort, including:* The installation of a glass fridge at the front of house to support drink sales for various groups.* Replacement of air conditioning units in both the ballet room and the meeting room. * Planning for a new air conditioning system to provide better climate control year-round. * A deep cleaning of all bathroom facilities, alongside the organization of new toilet infrastructure to improve amenities for patrons and performers. Liaison with Adelaide Hills CouncilWe continue discussions with the Adelaide Hills Council regarding a new lease agreement for the building, though progress has been slower than anticipated. We remain hopeful thatthis matter will be finalized in the coming year.Additionally, we have proposed the installation of an light outside the theatre to illuminate the banner showcasing upcoming performances to passersby. Due to the heritage status of thebuilding, this process has been more complex, but we remain committed to finding a solution. Looking AheadThe future of the Stirling Community Theatre looks bright. Our growing community of passionate members, combined with ongoing infrastructure improvements and increasedaudience engagement, ensures that the theatre will continue to thrive. I look forward to working with all of you in the year ahead to make our theatre an even more vibrant andwelcoming space for performers and patrons alike. Thank you all for your continued support and dedication.Jon EckertSCT President
4. Finacial Report - SCT Treasurer
* Each Principal Member has a dedicated Production Account containing SCT funds to support SCT Authorised Productions.
5. Nominations for election to SCT committee
PRESIDENT
Nominated: John Eckert
by:
VICE PRESIDENT
Nominated: Di Masonby:
TREASURER
Nominated: Erik Strautsby:
SECRETARY
Nominated: Vanessa Redmondby:
GENERAL MEMBERS (6 positions available)
1. Nominated:
2. Nominated:
3. Nominated:
4. Nominated:
5. Nominated:
6. Nominated:
* Nominations will be taken from the floor at the AGM for those positions where no nominations were received.